Good news for nonprofits in New York! New York Not-for-Profit Corporation Law now permits online voting for nonprofit organizations’ elections. The New York Nonprofit Revitalization Act is modernizing the way nonprofits can conduct their elections and communicate with their members. New York State nonprofits are now allowed to send electronic notices to their members and use online voting for their elections.
There are many benefits to transitioning to or adding the option of online voting – reduced costs, better communication with members, and increased turnout.
Election-America specializes in assisting organizations with making a smooth transition to online voting from paper-only elections. Here are some tips that will help your organization make the transition a seamless process:
INFORM: You’ll need to inform your members that your organization is planning on making a transition to electronic communications. Send a notice out in advance to your members to let them know you’ll be incorporating online voting, ask if they would like to receive an electronic ballot, or request to have your members provide you with their email address.
GIVE OPTIONS: For groups in the early stages of transitioning to or incorporating online voting, we recommend hybrid elections. With hybrid elections, all members will receive a paper ballot and an electronic ballot (if you already have an email address on file for that member). The paper ballots will provide instructions for your members to vote online if they wish to do so. Please note, Election-America can ensure one vote per member security regardless of how many voting options you give your members.
EMAIL COLLECTION: If you don’t already email addresses for all of your members, don’t worry. There are plenty of ways to collect email addresses from your members. When sending out notices, you can provide a space for your members to fill out their email address. If your organization decides to add an online voting option, we can provide a space on the electronic ballot for members to add their email address.
SIMPLICITY: When providing instructions for your members to vote online for the first time, make those instructions as simple and easy to understand and follow as possible. More often than not, extremely detailed instructions are more complicated and confusing than they need to be. Simplicity is key when aiding members with instructions for first-time online voters.
About the Author:
Chris Backert is the GM of Election-America. With over 10 years of experience in elections, Chris Backert is a proven innovator in the field of elections. Chris can be reached directly at (866) 514-2995 x 102 or CBackert@Election-America.com.